When I carry out preservation training sessions, I always emphasize the importance of archival packaging: it protects our (and your) records from over-handling, keeps them out of light, provides a barrier for rodents, insects, mould and water, and stops them getting covered in layers of dust. The ‘archival’ bit matters, as that means the quality of the packaging is such that it won’t in itself cause damage to the documents through any chemicals that may have been used in the production process. Invariably this means that when we take in new records we discard the old, often damaging, packaging – I’m sure you’ll agree there’s no reason to keep these:
Of course, there are always exceptions to every rule, and sometimes the packaging is such an integral part of the history of the document, that we keep it as well. A prime example of this is D22/1, a large rolled document from 1764, which is still in its original leather-covered, wooden box:
Beautiful, isn’t it? Both the parchment document and wax seal have survived in perfect condition in that box for the past 255 years, so I see no need to remove them. However, the box itself is also made of organic material and therefore needs protection from light, insects, etc. This time it’s the original packaging that needs the archival kind.
We make our own archival packaging from various types of archival card and board; the first step in the process is measuring the length, width and height of the item as this determines the size of card we need. We then transfer our measurements on to the board and check whether the item will fit. The checking before cutting away the flaps is essential, as it’s very easy to end up with a box that’s just that little bit too tight or too loose.
In order to make our new box a bit sturdier, I stuck a sheet of archival fluted board on the base – fluted (corrugated) board is very strong while also being lightweight, making it ideal to use if you want a stronger box that isn’t too heavy.
Now we just need to fold over all the flaps and tie it all together with some unbleached cotton tape and our original box with contents is safe for the next 255 years!