Even more lists now on the catalogue browser

In recent posts, I have been boasting that more lists than ever before are available on the catalogue. Now that we have the Calmview browser, this includes ones that haven’t been imported into the database by FindersKeepers just yet, but are available as Word documents. And, as of today, where neither database nor wordprocessed versions are available (only 160 or so cases, but they all count), you should find a pdf version. In response to a request from one of our regular researchers, we have made the pdf pages text-searchable as well.

That means the only species of catalogue list that cannot be viewed via the browser is our old friend/foe the “interim list”*. We would be pleased to hear people’s opinions on this, but here’s mine: on the face of it, we might be best advised not to put them online. For the uninitiated, an interim list is one that has not been verified, that relates to material that has never been satisfactorily listed. Some of them derive from surveys conducted before the material was deposited with us, and contain references to documents which we simply don’t have; some are summaries produced by record office staff long ago (or indeed by depositors) and give vague or inaccurate descriptions of the documents; and most fail to provide information that corresponds with the records that tell us which document is on which shelf. If we put them online, my worry is that we might raise expectations we cannot satisfy – whereas a researcher who picks up an interim list in the search room can at least be warned in person that there might be problems with producing the documents mentioned therein.

So, my preference is to go through the interim lists in the next week or two and put a note on the catalogue entry for each collection indicating that an interim list exists, and inviting people either to view it in the search room or get in touch with us by email if that’s not possible.

If you have a different perspective, please click “Leave a Reply” and let us know.

*Other record offices may call them something else – but we’ve all got them!

PS – None of the above does anything to address our backlog of unlisted collections. Unlisted material is noted on the catalogue by the appearance of /UL as a part of the reference.

PPS – You might also have noticed that we have started using /NC in cases where there is no such collection. Usually this is because things have been re-catalogued.

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About Mark Smith

Archivist at Derbyshire Record Office, Matlock, since 2005.
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One Response to Even more lists now on the catalogue browser

  1. Mark Smith says:

    How about this – I am replying to myself! But since making this post, I have received two unrelated enquiries about the Derbyshire constabulary collection, both of which could be sorted out by making the interim list available online, which is what I will now do. Perhaps we will just have to decide whether to release an interim list online on a case-by-case basis. If you are interested, here’s the link: http://calmview.derbyshire.gov.uk/calmview/overview.aspx?src=calmview.catalog&q=refno:D3376*

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